How
to Order
Please
be prepared to give us the following information:
Your name
Your telephone extension
A departmental account number (PTA), U.I.D. number for student or
faculty accounts, or a club
account number.
The
department's name and/or account title to which the charges are
to be made
The
location where the equipment will be used
The
date and time the event starts
The
date and time the event concludes
Whether
or not you want us to deliver, set up, and retrieve the equipment
Whether
or not you want us to provide a technician to operate the equipment
- Helpful
Hints
Recording. Arrangements should be made in advance
if you wish to record your event. We can
supply both equipment and technical support.
Services. Due to the limited size of the AVS
staff and equipment inventory, we must accept
serviceand equipment orders on a first-come, first-served basis.
Please place your orders as far
in advance as possible to insure the availability of equipment
and personnel. Although we
charge for our services, we gladly offer advice on how to minimize
your cost.
Cancellations. If you need to cancel an order,
notifying us will eliminate any labor charges.
If we are unable to assist in an event due to scheduling or
a shortage of personnel, we can
refer you to local off-campus resources.
Room Access. We will require time to set up
and remove the equipment. When reserving a
lecture hall or room, please arrange adequate time before
and after your event with the
department in charge and notify us. If you are unsure of the
amount of time required for
setup, please contact us to insure an appropriate window of
time.
Space Requirements. Audio, video, and projection
equipment sometimes require more space
for setup than you may imagine. Your presentation's visibility,
and the safety of staff and
guests are the first priority. As we are familiar with most
rooms and lecture halls on campus,
we will gladly help in determining if the room you are considering
is adequate for your needs and
assist in proposing a layout for our equipment
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